How to Add a YouTube Video to Word, PowerPoint & OneNote on Windows

add youtube videos office

Inserting multimedia elements to your documents make them instantly more engaging and can save you jumping from one app to another. So, the next time you want to spice up a study guide or have your students submit a multimedia document with text, images, video and more, take a look at this handy guide. Here is what you need to know.

Add a YouTube Video to Word, PowerPoint & OneNote

Step 1: Open the app of your choice (Word, PowerPoint or OneNote), then place the cursor where you would like the YouTube video to go.

Step 2: Click (or tap) Insert and choose Online Video from the toolbar.

insert video

Step 3: Click (or tap) in the box that says Search YouTube and paste the URL to your video, or insert some keywords to search for the video from inside of Office, and hit Enter. (While a keyword search will work, a YouTube URL is more likely to give you direct access to the video you want).

Step 4: Click (or tap) the thumbnail of the video you want, and then hit Insert to add the video to your Office document. The video will appear where you placed your cursor, but and can be resized or moved to a different place in your document.

youtube search results

Advanced Tips & Tricks for Embedding YouTube Videos

Sometimes it is useful to embed the YouTube video with an embed code, instead of pasting a URL or searching with keywords. Here’s why you might want to do that instead.

  • Not all videos will appear in a keyword search, and sometimes the URL doesn’t work either. For scenarios like this, you can always grab the Embed code from the YouTube video and go to Insert > Online Video and paste the code next to the option that says From a Video Embed Code.
  • Is your video too long? Trim your video to the part you really need with TubeChop.com and add the embed code into your Word, PowerPoint or OneNote. You can also modify the YouTube embed code to choose your own start and finish times for the video.
  • If you want to hide the grid of “related” videos that YouTube offers up at the end of a video, be sure to click Show More underneath the YouTube embed code BEFORE you copy it. This opens a drop-down menu that lets you uncheck a box that says Show suggested videos when the video ends. Once you have that box deselected, copy and paste your embed code and the related videos will vanish from the end of the video.
  • Can’t find the video you want on YouTube? Embed codes from Vimeo and other popular video sharing sites are supported in Word, PowerPoint, and OneNote.

Troubleshooting Videos That Don’t Appear

Every so often you will find that a link to a YouTube video reveals no search results, and the video has no embed code on YouTube. Unfortunately, this means you will likely not be able to add this video to your Office document, because the video creator has chosen to remove the ability to embed their video on other sites. This is an option for all YouTube users and can be found among the upload settings when uploading a new video to YouTube.

You may also find that you don’t have the option to add YouTube videos in your version of Office. To add YouTube videos to PowerPoint you need Office 2013 or later for Windows. To add YouTube Videos to Word or OneNote you need Office 2016 or later for Windows. If you don’t have access to one of these versions of Office, you can always use the free Office Online which can be found at office.com.

PowerPoint Myths: Busted!

powerpoint myths

PowerPoint gets a bad name, but in my opinion it is often just misrepresented. Are their a wealth of PowerPoint alternatives available for little or no cost? Indeed there are, but do you really know all that PowerPoint is capable of? Here’s a rundown of some common PowerPoint myths and the reasons that PowerPoint is still a worthy tool…in the right hands.

Myth #1: PowerPoints are boring

Let’s get this one out the way from the beginning. We have all sat through some terrible presentations at one point or another. We were bored, tired, and spent more time watching the clock than watching the slides. Death by PowerPoint, right? The real truth, as you probably know, is that it was not PowerPoint that made you bored, it was the presenter. Their performance, and maybe their slide design, were not good enough to keep you interested. Thankfully, performance skills can be learned, as can slide design. Kathy Schrock, for instance, has some great presentation tips and tricks that are well worth a read.

Myth #2: You can’t collaborate on a PowerPoint

If you save your PowerPoint to your school (or personal) OneDrive account, you can go to File > Share > Invite People (Share With People PowerPoint 2016), and add the email addresses of the people you would like to share your file with. Choose whether you want them to have view or edit rights to the file, and write them a short note explaining what you are sending them. Once you are done, click Share to send the invitation. You can also go to File > Share > Get a Link (Share With People > Get a Sharing Link PowerPoint 2016). Multiple people can work on the same PowerPoint at the same time, but as with Google Presentations and other collaborative slideshow apps, it works best when you are all working on different slides.  You should also save often when using the desktop version to ensure you have all changes synced when working with other users simultaneously.

sharing link for powerpoint

Myth #3: You need an Office subscription

You are probably familiar with Google’s online suite of Office applications, but did you know Microsoft has one that is also free? Simply navigate to Office.com and log in with your Microsoft account to get access to free online versions of Word, PowerPoint, Excel and more. The online apps are not as full featured as their desktop counterparts, but you can create, share and collaborate on any Microsoft Office document for free. So, if you want to work on a PowerPoint with someone who does not have Office on their computer, Office.com provides that option.

Some students and teachers are eligible for free versions of Office through their school. To check on eligibility, visit this website and sign up. Mobile users can get all of the Office apps for free on iOS and on Android. This lets you create, view and edit existing documents on phones or tablets, and it will sync everything between all your devices.

Continue reading “PowerPoint Myths: Busted!”

Office Mix: It’s PowerPoint, but Not as You Know It!

If you thought you knew the limits of PowerPoint in your classroom, think again, because Microsoft have released an innovative PowerPoint add-on that extends its functionality and usefulness for teachers. It’s called Office Mix, and it’s available as a free download for Windows users who have Office 2013 installed.

office mix

The premise is simple. You take an existing PowerPoint presentation, or create one from scratch, and enhance it with the Office Mix add-on. The add-on appears in the ribbon at the top of the screen in PowerPoint and lets you add additional features like quiz questions, videos, or web content from Khan Academy or CK-12.

office Mix ribbon menu

Continue reading “Office Mix: It’s PowerPoint, but Not as You Know It!”