Something I get asked about every now and again is how to move a Google Site that was created in a public account, into a Google Apps for Education domain account. This is a popular thing to do when a school gets Google Apps for Education for the first time. However, it is also a top request among teachers that move to a new job with a new school and want to do the reverse, or even transfer between apps domains. Here’s what you need to know.
The first important thing to know is that you can’t actually move a site. What you have to do instead is make a copy of the site, and for this you need two Google accounts — your personal account and your Apps for Education account. Once you have made the copy, you can choose to delete the other site if you want, or just take it offline and ignore it.
The instructions below are based on a scenario where you have created a Google Site in your public account and want to move it into a Google Apps domain because your school is going Google. However, it is very much the same procedure to make a copy of a site to a public account, or move it between apps domains. So, let’s get started!
1. In your browser of choice, log in to your personal Google account with your @gmail username and password. Then navigate to the Google Sites website you want to work with.
2. Now, add yourself as an owner by clicking on the blue share button in the top right-hand corner of the site. (You are, of course, already an owner of this site, but what you are going to do here is add your new Google Apps for Education account as a collaborator on the site. Be sure to give this account the rights of an “Owner”).
2. Next, copy the URL of the site you just added your school Google account to.
3. In another browser, (or in another user account in Chrome), log in to your school Google account with your Google Apps for Education username and password.
4. Paste the URL of the website we made changes to earlier. You should find that you have full access to the editing controls when it loads, but if you don’t, scroll to the bottom of the page and click the Sign in link in the footer.
5. Click the gear icon in the top right-hand corner, and select Manage Site. This will take you to the General settings page of your Google Site.
6. Choose the “Copy this site” option and rename it accordingly. If you want to keep your other Google account as a collaborator on this site, feel free to copy the original collaborators checked before you copy.
7. The site will now appear in your list of websites at http://sites.google.com when you are logged in with your Google Apps for Education account.
There are, however, a couple of caveats. For starters, the site you just created now has a new URL. Be sure to make that available to anyone who needs access to your site, or create a custom tinyurl and share that. The URL you used previously, will direct people to the site that was originally created outside your Google Apps domain.
Speaking of the old site, it’s a good idea to change the sharing permissions on the one to “Private” so not to confuse visitors about which site to visit, or just delete the old site altogether if you don’t think you will need it any more. You also need to make sure that you, as the owner, are updating the correct site!
Otherwise, you should be good to go. When you make a copy of a Google Site it will look exactly the same as the original version so all the content you had before will now be available to you and your visitors inside your Google Apps for Education domain.