How to Add a YouTube Video to Word, PowerPoint & OneNote on Windows

add youtube videos office

Inserting multimedia elements to your documents make them instantly more engaging and can save you jumping from one app to another. So, the next time you want to spice up a study guide or have your students submit a multimedia document with text, images, video and more, take a look at this handy guide. Here is what you need to know.

Add a YouTube Video to Word, PowerPoint & OneNote

Step 1: Open the app of your choice (Word, PowerPoint or OneNote), then place the cursor where you would like the YouTube video to go.

Step 2: Click (or tap) Insert and choose Online Video from the toolbar.

insert video

Step 3: Click (or tap) in the box that says Search YouTube and paste the URL to your video, or insert some keywords to search for the video from inside of Office, and hit Enter. (While a keyword search will work, a YouTube URL is more likely to give you direct access to the video you want).

Step 4: Click (or tap) the thumbnail of the video you want, and then hit Insert to add the video to your Office document. The video will appear where you placed your cursor, but and can be resized or moved to a different place in your document.

youtube search results

Advanced Tips & Tricks for Embedding YouTube Videos

Sometimes it is useful to embed the YouTube video with an embed code, instead of pasting a URL or searching with keywords. Here’s why you might want to do that instead.

  • Not all videos will appear in a keyword search, and sometimes the URL doesn’t work either. For scenarios like this, you can always grab the Embed code from the YouTube video and go to Insert > Online Video and paste the code next to the option that says From a Video Embed Code.
  • Is your video too long? Trim your video to the part you really need with TubeChop.com and add the embed code into your Word, PowerPoint or OneNote. You can also modify the YouTube embed code to choose your own start and finish times for the video.
  • If you want to hide the grid of “related” videos that YouTube offers up at the end of a video, be sure to click Show More underneath the YouTube embed code BEFORE you copy it. This opens a drop-down menu that lets you uncheck a box that says Show suggested videos when the video ends. Once you have that box deselected, copy and paste your embed code and the related videos will vanish from the end of the video.
  • Can’t find the video you want on YouTube? Embed codes from Vimeo and other popular video sharing sites are supported in Word, PowerPoint, and OneNote.

Troubleshooting Videos That Don’t Appear

Every so often you will find that a link to a YouTube video reveals no search results, and the video has no embed code on YouTube. Unfortunately, this means you will likely not be able to add this video to your Office document, because the video creator has chosen to remove the ability to embed their video on other sites. This is an option for all YouTube users and can be found among the upload settings when uploading a new video to YouTube.

You may also find that you don’t have the option to add YouTube videos in your version of Office. To add YouTube videos to PowerPoint you need Office 2013 or later for Windows. To add YouTube Videos to Word or OneNote you need Office 2016 or later for Windows. If you don’t have access to one of these versions of Office, you can always use the free Office Online which can be found at office.com.

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