Google Calendar is a mainstay app of many teachers because of its scheduling abilities, reminders, and easy access across all devices. It is used for sharing assignments with students, scheduling district events, planning lessons, and even scheduling parent teacher conferences. However, it all starts with creating an event. Here are eight ways to create an event in Google Calendar.
1. Create button
For beginners, this is where to start. The big red Create button in the top left hand corner of the page is the default way for many who are wanting to create new events. Clicking it opens up a calendar dialog menu where you can add as much detail as you like, as well as invite others to your event.
2. Quick Add
If you know the lingo, the quick add can be a great way to quickly add an event to your calendar. If you click the white drop down arrow next to the red Create button you can type a short sentence that includes what your event is, when it will happen and even where it will happen and with who. Google does the rest, and translates your sentence into a calendar event. Once you get the hang of it, this is actually a very efficient way of creating Google calendar events.
3. Click and Drag
If I am honest, this is the one I use most. For me it is the most intuitive and its a habit I would probably find hard to break! All you do is move your mouse over the main calendar page and click and drag on a day to mark the time slot you want to schedule. In the pop-up window, add the name of the event in the What box. Need to add more information, click the Edit event button for the full event page details.
4. Right Click a Calendar
On the left hand side of your Google Calendar is a list of all the calendars you created and subscribe too. If you hover over a calendar you created, and click the arrow next to it, you will see a pop-up box that will allow you the option to “Create event on this calendar”. You can also choose a color for your calendar in this window to help you better tell the difference between multiple calendars at a glance.
5. Create in Gmail
Ever wished you could save the contents of an email straight to your calendar? Well, you can if you use Gmail. Simply open the email, then click the More button and select Create event. This will take the content of the email and add it to an event window in a new tab. Simply customize the date and time accordingly and your email is now a calendar event!
6. Create in Gmail II
Last week, Google announced a new feature in Gmail that will let you add calendar events straight from an email simply by hovering your mouse over a date and time that Gmail recognizes as a possible event for your calendar. It has not rolled out to everyone yet, but will be coming soon if you don’t already have it. There is no word as to whether or not this will eventually replace the method above, but if you are used to doing this kind of thing on your iPad using the native Mail app, you will be right at home with this method.
7.The Keyboard Shortcut
Not everybody is a fan of keyboard shortcuts. They can be hard to remember, but the keyboard shortcut for adding an event to a Google calendar is very simple. When you have your Google Calendar open, simply type the letter ‘C’ on your keyboard to add a new event. ‘C’ is for create, so this one is easy to remember! For more keyboard shortcuts, see Google’s Calendar basics page.
8. Chrome Calendar Extension
You can download the Chrome Calendar extension from the Chrome Web Store for free. Once installed, you simply click the calendar icon in your menu bar and then click the plus sign to add an event. This is useful when you don’t have Calendar open among the tabs you are working with, and can also be used to quickly check on upcoming events.
Do you have a favorite way to add a calendar event that is not listed above? Feel free to add it to the comments below.